Title: Administrative Assistant

Department: Continuing Ed & Workforce Dev

Campus Location: Off campus

Salary Range: $20/hour

Work Mode: This position requires a full-time in-person presence.

Hours Per Week: 

Work Schedule: Monday-Thursday, 7am-2:30 pm

Position Type: Hourly and Temporary

Position Summary

Provides administrative support to ensure efficient operation of the Directors office.

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.

While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis.  Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.

In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.

Job Duties and Responsibilities

The primary purpose of the Administrative Assistant is to fulfill duties and responsibilities:

• Answers phone calls and schedules meetings;
• Administrative duties such as filing, typing, copying, binding, scanning etc;
• Makes travel arrangements for the Director such as booking flights, cars, and hotel or restaurant reservations;
• Produce and distribute correspondence such as memos, letters, faxes and forms, maintain files;
• Assist in the preparation of regularly scheduled reports;
• Take dictation;
• Provide information by answering questions and requests;
• Research and creates presentations;
• Generate reports;
• Prepare and monitor invoices;
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques; general office duties.

Required Qualifications:

• High school diploma or equivalent required;
• 3 years of administrative assistant experience;
• Knowledge of appropriate software including Microsoft Office (Word, Excel, and PowerPoint), Google Suite, and Adobe Acrobat;
• Ability to deal effectively and tactfully with students, faculty, staff, business/industry and the public;
• Excellent oral, written and interpersonal communication skills;
• Passing the DPSCS background check is a requirement;
• Position is not eligible for remote work/telework.

Preferred Qualifications:

College degree preferred.