Title: Grants Specialist
Department: Sponsored Programs
Campus Location: Arnold/Main Campus
Salary Range: $59,804 - $74,755
Work Mode: This position requires some regular in-person presence, depending on business needs of the office.
Hours Per Week: 40
Position Type: Full-Time Staff
The Grant Specialist, Sponsored Programs works to secure new resources for AACC by writing, facilitating, and submitting federal, state, and local grant proposals that align with the College's mission. The Grant Specialist is responsible for ensuring compliance with appropriate federal, state, local, college and non-profit rules, regulations, policies and procedures by assisting grant program managers, Deans, and Financial Resources Office (BFRO) personnel with the post-award management of grants and contracts. In addition, this position is responsible for the coordination, submission and implementation of formula grants from State agencies and also provides grant writing and proposal submission support to the AACC Foundation on an as-needed basis to enhance its fundraising efforts on behalf of the College.
Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.
AACC may offer partial telework to staff in certain positions. Details can be discussed during the recruitment process
While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.
In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.
Job Duties and Responsibilities
Develop discretionary grant proposals in coordination with Deans, faculty, and other program staff. Prepare and write high quality proposals in compliance with grant legislation and selection criteria specifications. Ensure proposal activities and goals align with the College's mission. Prepare proposal budgets and obtain approval to commit additional College resources necessary to implement and successfully complete grant activities. Obtain proposal and budget approvals/signatures from appropriate college administrators; submit by required deadlines. Serve as liaison with funding agency.
Collaborate with Sponsored Programs team and Division of Learning to manage the annual Perkins grant. Work with deans to develop the proposal and budget. Evaluate student enrollment reports and performance outcome data reports; update and verify inventory of CTE programs approved by MSDE; review, evaluate, and submit the student enrollment data file and Pell grant recipient report. Oversee implementation; develop and submit modification requests; monitor activities to ensure compliance and appropriate spending. Complete and submit program interim and final reports.
Monitor post-award activities. Assist grant project managers with administering projects to ensure goals and objectives are met. Monitor and approve expenditures and make non-routine decisions to ensure compliance with appropriate federal, state, local, college, and non-profit rules, regulations policies and procedures and with grant terms and conditions. Monitor spending and collaborate with project managers and grants accountant to determine budget transfer needs and to build spending projections in order to request budget modifications and submit no-cost extension requests as appropriate.
Prepare and submit budget and program modification requests following appropriate awarding agency administrative and programmatic requirements. Keep complete, accurate records of grant-related activity, including financial transactions, procurement decisions, selections of sub-recipients, requests to agency prior to approval to make changes in the budget or project scope, meetings, implementation, and any other grant activity. Include important specific program regulations and/or guidelines as applicable.
Meet monthly with project managers and Deans to provide resource support and project progress updates. Assist project managers with preparing project reports. Review project reports, obtain appropriate signatures, and ensure submission to funding agencies by requested due date. Maintain adequate records of grant activities as necessary for auditing purposes and as required by funding agencies.
Ensure grant files are closed out systematically to comply with awarding agency and college requirements. Collaborate with grant accountant to ensure expense accruals are documented/posted in the Colleague Financial System. Ensure all necessary and appropriate documentation is maintained in one location and is organized well to easily find and follow the progression of the award. Archive grant files in an organized fashion and document contents of each archive box thoroughly and in accordance with the College's retention schedule for Sponsored Programs.
Utilize Sponsored Programs database. Update database to add new grants and any activity related to existing grants, including changes, reports submitted, and grant status. Monitor reporting schedules, run reports as needed, and develop new reports to meet current needs.
Review and make recommendations on grants policies and procedures and update the Sponsored Programs Policies and Procedures Manual as necessary. Serve on committees as requested. Keep current in the field of grants development by monitoring current legislation, federal regulations, and by participating in funding agency workshops/webinars and other professional development activities. Complete other duties as assigned.
Manage time and effort system for grant employees. Run the Time and Effort program to administer Time and Effort for all employees paid through a grant. Track electronic time and effort certification by employee and verification by supervisor. On a monthly basis, run certification and verification reports and follow up with grant program managers for time and effort not certified by employee and/or verified by supervisor.
Bachelor's degree or higher
Minimum of two years of experience with all aspects of grants management and oversight, working with multiple grants, including identification of funding opportunities, proposal narrative and budget development, post-award monitoring and compliance, budget modifications, reporting, and grant close-out.
Federal grants experience and working knowledge of federal grant rules and regulations, including Uniform Grants Guidance under Title 2 of the Code of Federal Regulations.
Experience with federal, state, and local grant funding agencies; monitoring and compliance procedures; and community college economic and workforce development programs.
Ability to deal effectively with students, staff, faculty, and administration; program officers and grant specialists at federal and state funding agencies; and community partners.
High level of expertise with Microsoft Office products: Word, Excel, Outlook, PowerPoint. Ability to produce complex spreadsheets and professional quality Word documents.
Strong statistical and analytical skills; critical reading, listening, and clarifying skills; excellent writing, editing, oral and interpersonal communication skills; and excellent organizational skills.
Grant writing and post-award management experience in a higher education institution.
Knowledge of federal Perkins grant application and post-award requirements.
Ability to coordinate and manage multiple complex projects simultaneously.
Experience with collaborative and team projects.
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