Title: Business Services Technician

Department: CEWD Operations

Campus Location: Arnold/Main Campus

Salary Range: $49,792-$62,240

Work Mode: This position requires some regular in-person presence on campus or at alternative locations, depending on business needs of the office.

Hours Per Week: 40

Work Schedule: 

Position Type: Full-Time Staff,  Non-Exempt

Position Summary

The Business Services Technician provides fiscal assistance to the departments of the school of Continuing Education and Workforce Development to ensure accurate and timely posting of transactions to the general ledger. The Business Services Technician is responsible for purchasing, invoice processing, billing and p-card reconciliation and expense statement preparation transactions originating in CEWD. The Business Services Technician is also responsible for CEWD adjunct faculty processing including new hire documents processing, assessing credentials, and placing faculty on salary scale, issuing faculty contracts and processing contract adjustments.

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.

While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.

In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.

Job Duties and Responsibilities

ADJUNCT FACULTY CONTRACTS AND ADJUSTMENTS
Generate and process a large volume of CEWD adjunct faculty contracts according to system reports or by department request. Process contract adjustments throughout the term. Work with CEWD departments, Human Resources and Payroll to ensure accurate and timely faculty contract payments. Intake, review and process all confidential new adjunct hire paperwork and verify new hires identification. Evaluate credentials and assign evaluated rate, based on CEWD pay scale. Create faculty record in Colleague and deliver payroll form to Human Resources. Maintain CEWD adjunct faculty files.

PURCHASING/ACCOUNTS PAYABLE
Work with CEWD departments to identify purchasing needs, obtain pricing from multiple vendors per AACC purchasing policies, create requisitions and place orders with outside vendors and process invoices for payment. Review invoices submitted under Vendor Agreements for accuracy by gathering and reconciling payroll data, class rosters, and expenses

ACCOUNTS RECEIVABLE
Generate invoices according to terms outlined in Client Agreements by gathering and reconciling payroll data, class rosters, and expenses. Work with BFRO office to post and track payments of invoices. Create and submit journal entries to reimburse accounts.

PROCUREMENT CARDS
Place orders for CEWD departments using college procurement card. Reconcile CEWD cardholder’s monthly procurement card statements and prepare expense reports for submission.

OTHER DUTIES
Other duties as assigned by supervisor.

Required Qualifications:

Associate's degree or higher

Minimum of two years accounting/payroll purchasing experience.

Demonstrated organizational and time management skills.

Intermediate to advanced level Microsoft Office applications, especially Excel and Outlook.

Demonstrated commitment to creating an inclusive environment and ability to deal tactfully with all internal and external constituents.

Preferred Qualifications:

Strong customer service and problem solving skills. Excellent customer service skills and ability to effectively work with faculty, staff and outside vendors. Excellent written, oral and interpersonal communication skills.

Excellent oral, written and presentation skills.

Experience or ability to learn Colleague, the college's management information system.


Ability to function with minimal supervision with attention to details and deadlines including the ability to work a flexible schedule and travel to accommodate the needs of the school.

This position requires the ability to operate efficiently in a fast-paced environment handling multiple, complex tasks simultaneously