Title: Human Resources Coordinator

Department: Human Resources

Campus Location: Arnold/Main Campus

Salary Range: $49,792 - $62,240

Work Mode: This position requires some regular in-person presence on campus or at alternative locations, depending on business needs of the office.

Hours Per Week: 40

Work Schedule: 

Position Type: Full-Time Staff,  Non-Exempt

Position Summary

The HR Coordinator is an entry level HR position responsible for ensuring the efficient day-to-day operations of the administrative function of the Office of Human Resources, specifically supporting the staff who are responsible for the functions of Classification, Compensation, Recruitment, and HRIS. In addition, this position is cross-trained to perform the duties of the other HR Coordinator when that individual is on leave. The HR Coordinator is responsible for providing direct administrative nd clerical support to all Human Resources staff.

Pay dates occur on the 7th and 22nd of each month.  If those dates fall on a weekend, the pay date occurs on the Friday prior to the 7th and 22nd. As an employee of the college, you are eligible for a comprehensive benefits package.

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness and support the equal rights of all people by advancing the understanding and appreciation of differences, including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.

While we appreciate your interest in employment with Anne Arundel Community College, applicants must be authorized to work in the U.S. full-time. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.

In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.

Job Duties and Responsibilities

Respond daily to HR mailbox communications.

Provide support to the Recruitment, Classification, Compensation, and HRIS functions.

Prepare, update, and distribute HR materials, including templates, job descriptions, new hire documents, memos, and process documentation for subpoenas.

Prepare, track, and process personnel action forms.

Maintain the Outlook CWB distribution list and update tracking logs.

Manage the administrative workflow of the HR office, including greeting visitors, answering the main phone line, and directing inquiries.

Send maintenance requests as needed.

Update the HR internet and intranet pages. Submit tickets when updates are needed; ensure links work properly and information is current.

Handle employment verifications, including Public Student Loan Forgiveness requests.

Ensure Labor Law posters are current and posted in each designated physical location and electronically; coordinate mandatory training compliance and produce audit reports.

Process employee/dependent tuition waivers.

Schedule and support bi-monthly supervisor forums, including PowerPoint slide facilitation.

Maintain and image files (paper/electronic) for correspondence, reports, personnel records, and other HR documents; ensure compliance with record-keeping legislation and arrange for document shredding and annual archives.

Cross-train and cover duties for other HR Coordinators as needed.

Perform other duties as assigned by the Executive Director or HR Director.

Required Qualifications:

Required Qualifications: Five years of relevant experience.

Minimum education level: a high school diploma or GED.

Advanced computer skills, with a high level of proficiency in all Microsoft Office suite applications: Word, Excel, Outlook, and PowerPoint.

High level of proficiency with administrative database software systems and familiarity with HR tracking and applicant tracking systems.

Excellent oral, written, and interpersonal communication skills, including grammar, spelling, punctuation, editing, and proofreading skills, are required.

Ability to handle multiple tasks efficiently and effectively, work independently and in a team-oriented, collaborative environment.

Ability to handle sensitive & confidential materials/matters with discretion & tact.

Preferred Qualifications:

Experience in Human Resources administration preferred.