Title: President's Office Assistant

Department: President's Office

Campus Location: Arnold/Main Campus

Salary Range: $47,132-$58,915

Work Mode: This position requires some regular in-person presence on campus or at alternative locations, depending on business needs of the office.

Hours Per Week: 40

Work Schedule: 

Position Type: Full-Time Staff,  Non-Exempt

Position Summary

This position provides administrative and office support to the President’s Office and its reporting offices, including the Office of Inclusion, Diversity, Equity, Access, and Leadership (IDEAL), the Office of the General Counsel, and the Office of the Chief Compliance and Fair Practices Officer.

Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.

While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.

Pay dates occur on the 7th and 22nd of each month. If those dates fall on a weekend, the pay date occurs on the Friday prior to the 7th and 22nd. As an employee of the college, you are eligible for a comprehensive benefits package.

In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility

Job Duties and Responsibilities

Manage calendars for the Chief Diversity, Equity, and Inclusion Officer (CDEIO), Chief Compliance and Fair Practices Officer (CCFPO), and General and Associate Counsel, including scheduling appointments, preparing and distributing materials, and arranging travel, transportation, and lodging as needed.

Provide administrative support to the President’s Office and reporting offices, including composing, editing, and formatting correspondence, reports, and other official documents, as well as coordinating meetings and events.

Serve as back-up support to the Executive Assistant to the President by answering and directing phone calls, greeting and assisting visitors, and maintaining a professional and welcoming office environment.

Organize and maintain filing systems for the President’s Office and the Board of Trustees, including recommending documents for archiving and completing annual archiving in accordance with records management protocols.

Maintain office supplies and monitor inventory levels for the President’s Office, the Board of Trustees, and reporting offices to support smooth and uninterrupted operations. Track and maintain an up-to-date list of institutional memberships and monitor associated expenses for the Office of the President and the Board of Trustees.
Create purchase requisitions and process invoice payments for the President’s Office, the Board of Trustees, and reporting offices. Track expenses, maintain budget account records, monitor spending, prepare monthly financial reports, and submit invoices and payments in a timely manner.

Assist in the planning, coordination, and execution of special events, trainings, and programs organized by the President’s Office, the Board of Trustees, and reporting offices, including logistics coordination, room reservations, catering arrangements, materials preparation, and on-site support.

Support web content management and maintenance for the College’s policy Internet pages and internal Intranet pages. Contribute to the development and ongoing maintenance of a campuswide compliance tracking system.

Required Qualifications:

High School Diploma/GED

Minimum of 2 - 5 years of relevant administrative office experience

Preferred Qualifications: